PRIMARY DUTIES Accounts Payable Responsibilities: Process invoices and payment requests for approval ensuring that the authorisation process is followed in accordance with specific deadlines Post overhead and disbursement invoices to the accounting system (Access) and practice management system (Inprotech) ensuring that account codes, case numbers, discounts, and payment terms (etc.) are correct Process bank and BACS payments to suppliers and send remittance advices Input bank payment entries into Access and match them with corresponding invoices to ensure accurate financial records Bank reconciliation Reconciliation of supplier accounts Manage shared mailbox for supplier invoicing queries, responding promptly to emails and phone calls; coordinating with internal departments and external suppliers to resolve issues efficiently Check bank accounts to assure funds are available for purchases Petty cash management SECONDARY DUTIES Both primary and secondary duties are important, and it is the responsibility of the Accounts Payable Clerk to ensure all are covered however the secondary duties tend to take up less time or are performed on a more ad-hoc basis than primary duties. Secondary duties include the following: Check EPO, UKIPO and OHIM deposit accounts have sufficient funds; top up when necessary Send out weekly emails, chasing for any outstanding invoices to be authorised Audit support To carry out any additional duties as requested by the Finance Operations Manager